Executive Support Specialist

Bismarck, ND
Full Time
Executive Services of the University
Experienced
Executive Support Specialist

The Executive Support Specialist serves the University of Mary’s Executive Services by providing comprehensive administrative, logistical, and hospitality support that advances the strategic priorities of the University, including Vision 2030 initiatives.

This role supports the daily work of Executive Services through careful coordination of communication, scheduling, meetings, travel, and special projects. The Executive Support Specialist works closely with the Coordinator of Executive Services and executive leadership to ensure operations are carried out with professionalism, efficiency, confidentiality, and a spirit of Benedictine hospitality.

The ideal candidate is highly organized, attentive to detail, service-minded, and comfortable working in a fast-paced, mission-driven executive environment.

Candidates will be invited to demonstrate a willingness to support and promote the Christian, Catholic, and Benedictine mission of the University of Mary.

Benefits Include:
  • Retirement benefits with an 8% match
  • Medical, Dental, and Vision insurance
  • Free or discounted tuition for employees and dependents
  • Discounted Meal Plan
  • Discounted membership at the campus Wellness Center
Essential Roles and Responsibilities Include:
  • Interacts with the University community and visitors in a welcoming and friendly manner that reflects Benedictine hospitality
  • Communicates openly and proactively within Executive Services while maintaining strict confidentiality and professional discretion regarding the University’s operations
  • Coordinates and manages special projects of Executive Services and Vision 2030 initiatives
  • Oversees and manages speaking requests for the leadership of the University, determining availability and travel arrangements in collaboration with the Coordinator of Executive Services
  • Leads and manages executive travel operations, overseeing planning, coordination, and real-time adjustments for airfare, lodging, and ground transportation across Executive Services.
  • Collaborates with the Coordinator of Executive Services to research and gather background information for Executive Services in preparation for meetings, speaking engagements, and upcoming events, particularly for the Executive Vice President
  • Manages and coordinates special meetings and events, such as capital campaign meetings and employee formation seminars, ensuring that appropriate contacts are made and necessary equipment, supplies, and materials are available
  • Provides minutes and agendas for meetings, at the request of the Executive Vice President
  • Provides support for meetings and activities of the Board of Regents
  • Manages and coordinates pilgrimages sponsored by Executive Services (e.g., President’s Club Pilgrimage, High School Rome Pilgrimage)
Desired Minimum Qualifications, Education, and Experience Include:
  • Required: Bachelor’s degree
  • Required: Minimum of two years of related administrative experience
  • Upholds and supports the Christian, Catholic, and Benedictine mission of the University of Mary.
  • Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities.
  • Builds a culture of ready and earnest hospitality throughout Executive Services and the broader University, in accord with Saint Benedict’s admonition that all be received as Christ.
Knowledge and Skills Required:
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attentiveness to detail.
  • Ability to work both independently and collaboratively as part of a team.
  • Demonstrated commitment to exceptional customer service.
  • Proficiency with Microsoft Office applications and standard administrative technologies.
  • Comfort with technology, electronic data processing, and basic database management.
  • Ability to manage multiple priorities and adapt to changing needs.
About the University of Mary
We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery, the campus overlooks the beautiful Missouri river and is located in Bismarck, North Dakota, a community of approximately 75,000 people, with wonderful family and parish life, friendly neighborhoods, enjoyable recreational and cultural facilities, a low crime rate, clean air, and excellent schools. The University of Mary, with an enrollment of over 3,800 students, is accredited by the Higher Learning Commission of the North Central Association.
For more information on the University of Mary, please watch a short video by clicking on this link: https://youtu.be/Go37Hy6QrVs

Review of application materials will begin immediately.  Position will remain open until filled.

To view all of our current openings, please visit our career page at https://universityofmary.applytojob.com/apply/.

Equal Opportunity Employer

Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*